WHAT IS CONSIDERED AN "OFFICIAL" TRANSCRIPT?
An official transcript is a sealed, certified copy of your transcript from your school's registrar’s office. GRADE REPORTS AND LETTERS FROM PROFESSORS ARE NOT CONSIDERED OFFICIAL TRANSCRIPTS. We suggest that you request your transcript early and that you monitor the status of your request. If you have attended multiple schools we must receive a transcript from each one. Remember, if your transcripts are not received by the closing date, you will not be eligible to receive a scholarship. Unfortunately, we cannot make any exceptions to this policy.
Some schools can deliver transcripts electronically. In most cases, we can accept e-transcripts that come directly from the school. If you have a question about receiving an e-transcript you should contact the committee. A PDF of your transcript that you or a parent provides is NOT considered an e-transcript and cannot be accepted. It is your responsibility to monitor your application for receipt of all transcripts.
WHAT IS THE BEST WAY TO SEND MY TRANSCRIPT?
The best way to send your transcripts is to have them delivered via FedEx, UPS, or USPS. Be sure to get a TRACKING NUMBER. Without tracking information, we have no way to verify that we received the documents. You can also deliver them in person but you will be delivering them to a business office. We will only be able to receive them during working hours. The same is true for mail delivery. Remember, we must RECEIVE your documents prior to the closing date and time. Even if they are postmarked by the due date, but not received by the noon cutoff, they will not be accepted.
Pro Tip: When you order your transcripts, have one sent to your home address as well. That way you will know when it is delivered and you will have an extra copy in case there is a problem. Don't forget that in order for a transcript to be considered official, the school seal cannot be broken.
CAN I SUBMIT MY TRANSCRIPT BEFORE I COMPLETE THE APPLICATION?
Yes! We highly recommend that you request your transcripts and references early. We can receive the transcript at any time. References must be submitted through our electronic system so we urge you to complete your application as soon after the opening date as possible.
CAN MY PARENTS COMPLETE MY APPLICATION?
NO - It is the expectation of the committee that the student who is applying for the scholarship will complete the application and take care of providing us with the required documentation.
WHAT IF I CAN'T ATTEND THE INTERVIEW?
The scholarship interview is required and must take place during the official interview session. If you cannot attend the interview you will not be eligible to receive a scholarship. Interviews are held the Saturday before Easter every year. The time allotted for interviews is generally between 7:30 am and 5:30 pm. The exact times depend on the number of qualified applicants.
We understand that sometimes there are schedule constraints. With that in mind, you can request a specific time or time of day for your interview. It is important that you make your request as early in the process as possible. While times cannot be guaranteed, the committee will make every effort to honor all requests.
WHAT HAPPENS IF ONE OF MY REFERENCES DOESN'T SUBMIT THEIR LETTER?
If we do not receive three (3) reference letters we will not be able to process your application. We recommend that you have individuals that can be used as a backup and that you monitor receipt of your letters. Do not wait until the last minute to request a substitute reference.
WHO CAN BE MY SPONSOR?
Your sponsor must be a family member (Parent, Grandparent, Aunt, Uncle, etc.). He or she must be an active member of PAH and meet all the other sponsorship criteria.
WHAT ARE THE SPONSOR ELIGIBILITY REQUIREMENTS?
In addition to being a relative of the applicant, sponsors must be a member in good standing for at least two consecutive club years preceding the application. They must also have attended at least four (4) PAH meetings or events in the previous calendar year and SIGNED THE ATTENDANCE RECORD. Signing the official record is the ONLY accepted verification of attendance. Unfortunately, there are absolutely no exceptions to this policy.
NOTE: Attendance requirements for 2020 will increase to six (6) events. That means that for applicants in February 2021, sponsors must have attended 6 events in 2020.
WHAT SHOULD BE IN MY REFERENCE LETTER?
No two reference letters are exactly alike. References often include information on how they perceive motivation, character, and potential. Those writing the letter often mention their relationship to the applicant and why they think they should be considered for the scholarship. We encourage both the applicant and the person writing the reference to take this step seriously.
WHO SHOULD I ASK FOR REFERENCES?
There are no hard and fast rules as to whom you may ask to provide references, but they should be people who know you well in a personal, professional, or educational capacity. The point is that they be able to shed light on your personality and character. People you have worked for, professors, leaders of volunteer groups, coaches, and pastors are all good choices. We do not recommend you use family members, casual friends, and associates from social organizations unless there is a compelling reason to do so.
Pro Tip: Give the people you will be requesting a reference from a heads up that you would like to use them as a reference. Let them know to keep an eye out for an email from The Pipeliners Association of Houston and that the request is time-sensitive.